Meeting Notes March 2, 2022
Meeting Minutes March 2, 2022
March 2, 2022 Minutes
Bates Elementary School Community Council Agenda
March 2, 2022 – 3:30 pm
In-Person Meeting in Bates Elementary Library with Virtual Google Meet option
Community Council Agenda/Minutes March 2, 2022
Attendance Roster below - 5 Council Members were not in attendance
In attendance:
Shambray Matthews (Chair, parent)
Corrie Hout (parent)
Amy Thomas (parent)
Tiffany Godfrey (parent)
Crystal Giordano (via Google Meet) (parent)
Marjean Swanson (faculty)
Max Barker (faculty)
Julie Smith (via Google Meet) (counselor)
Laura Wright (principal)
Crystal Deamer (visitor, former assistant principal)
1-Welcome – Shambray Matthews
2-Review of previous minutes – Laura Wright
Laura Wright reviewed the minutes from the January 19, 2022 meeting.
Motion: To approve the January 19, 2022 minutes.
Motion made by: Amy Thomas
Motion 2nd by: Marjean Swanson
Voting was unanimous.
3-Discussion/Revision of plan for 2022-2023 School Year – Laura Wright
Due to circumstances, 5 members could not attend.
7 Community Council members were present in person and 2 were present via Google Meet.
5 parents and 4 faculty/staff/administration members were present.
In addition, 1 parent and 1 faculty member emailed approval of the plan since they could not attend.
Laura Wright offered to cancel the meeting or to reach out to the 3 additional members via email again.
Motion: To accept proxy votes.
Motion made by: Corrie Hout
Motion 2nd by: Tiffany Godfrey
Voting was unanimous.
Laura Wright will reach out to the 3 additional members who were unable to attend.
2021-2022 School Year Budget Updates
Weekly student rotation costs = $411 spent out of $1000
Student folders donated = $0 spent out of $1000 (no longer needed – reallocated to Chromebook Lease)
Chromebook Lease = $22,936 spent out of $22,000
Repairs = $0 out of $7,000
Employee costs = $27,679 spent out of $69,000 (Laura Wright will email in April with updated employee costs)
Laura Wright said the Legislature may approve a 5% salary increase for next school year. She asked if the Council wanted to write the 5% increase into the SY 2022-2023 plan or plan for the surplus to cover it. Members wanted to add 5% employee salary costs into the budget for SY 2022-2023. The 5% employee salary increase funds would be pulled from technology replacement and maintenance. The 5% employee salary increase for SY 2022-2023 would be budgeted at $3,450.
Laura Wright asked if the Council wanted to keep $1000 in the budget for weekly student rotations when the technology paraprofessional has historically not used the $500 allotted. The Council members decided to leave all of the $1000 in the budget for weekly student rotations, in case it was needed for STEM or other technology activities in the future.
The Council members agreed that if there is surplus from SY 2021-2022, those surplus funds should go towards technology replacement and maintenance, specifically Newline panels (SmartBoard replacements) for classrooms. They agreed that an April meeting was not needed since all surplus funds should go to technology replacement and maintenance. Laura Wright will send an email in April with updated expenditures in lieu of the April meeting.
Motion: to accept SY 2022-2023 plan as discussed.
Made by Shambray Matthews
2nd by Marjean Swanson
Voting was unanimous.
4-Determine date to meet in April for Community Council – Laura Wright
As mentioned above, the Council members determined that an April meeting was not needed.
Laura Wright will send an email in April with updated expenditures and information about Community Council elections for SY 2022-2023. Applications for Community Council positions will be due in August again.
Laura Wright will follow up with the members unable to attend via email.
Motion: To adjourn meeting at 4:12 pm.
Made by Corrie Hout
2nd by Shambray Matthews
Voting was unanimous.
Meeting Dates:
Wednesday, October 20, 2021
Wednesday, January 19, 2022
Wednesday, March 2, 2022 (This Meeting)
Wednesday, April 20, 2022 – There will be no meeting but Laura Wright will email budget updates.
All meetings begin at 3:30 PM in the library. Virtual option available for council members; contact Laura Wright (